Effective Date: 12th June 2025

We are committed to protecting your and your child’s personal data and privacy. This Privacy Policy outlines how we collect, use, store, and protect the information you provide when you register your child for our classes or holiday camps, in accordance with the UK General Data Protection Regulation (UK GDPR).

1. Who we are

Our website address is: https://sacredspacetheatre.co.uk.

Sacred Space Theatre Art

sacredspacetheatrearts@outlook.com 

07960399470

Data Controller: Mrs Clare Foster

2. What Information We Collect

We may collect and process the following personal data:

About Parents/Guardians:

• Full name
• Email address
• Phone number
• Emergency contact details
• Payment information (only if applicable)

About Children:

• Full name
• Age and School Year
• Medical information (e.g., allergies, conditions)
• School attended (if relevant)
• Class or camp preferences
• Photographs and video footage (only with explicit consent)

3. How We Use Your Information

We use your data to:

• Register your child for classes and camps
• Communicate important updates (e.g., schedule changes, term dates)
• Provide emergency care where needed
• Take attendance and manage class records
• Share optional marketing information (with consent)
• Promote our activities (e.g., photos/videos with consent)

4. Legal Basis for Processing

We collect and use personal data only where:

• You have given us consent
• It is necessary for the performance of a contract (e.g. enrolment)
• It is required by law (e.g. health and safety)
• It is in your child’s vital interests (e.g. emergency medical care)

5. Who We Share Your Data With

We do not sell your data. We may share information with:

• Class teachers and staff
• Emergency services (in emergencies)
• Payment processors (e.g., GoCardless, PayPal)
• IT service providers supporting our website or database
• LAMDA (if your child is entered for an exam)

All third parties are required to process your data securely and lawfully.

6. Data Retention

We retain your and your child’s information only for as long as necessary:

• Class/camp information: up to 2 years after your last activity
• Financial records: 6 years (for HMRC purposes)
• Medical/emergency data: deleted within 3 months after your child leaves
• Media content: retained only with specific ongoing consent

You may request earlier deletion at any time (unless we are legally required to retain it).

7. Your Rights Under GDPR

You have the right to:

• Access your personal data
• Correct inaccuracies
• Request deletion
• Object to processing
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of your rights, contact us at: clare_pearl@hotmail.com

8. Security of Your Information

We use appropriate technical and organisational measures to protect personal data, including:

• Password-protected systems
• Secure encrypted website forms
• Limited access to staff on a need-to-know basis

9. Use of Photos and Videos

We will only use photographs or videos of your child for promotional purposes if you have given explicit consent during registration. You may withdraw this consent at any time.

10. Cookies and Website Use

Our website may use cookies for basic functionality and analytics. You will be informed via a cookie banner and can opt out or manage preferences as needed. No unnecessary cookies will be stored without your consent.

11. Changes to This Policy

We may update this policy occasionally. The latest version will always be available on our website, and material changes will be communicated via email.

12. Contact Us

For any questions, concerns, or data requests, please contact:

Sacred Space Theatre Arts

Email: sacredspacetheatrearts@outlook.com

Phone: 07960399470

Address: TBC